Effective date: December 04, 2025
Last modified: December 04, 2025
Privacy Commitment Summary
Before using our Services, please note these essential points:
This Privacy Policy is a mandatory, legally binding agreement between you and IT-Magic Sp. z o.o., forming a core part of our Terms of Use.
- The terms “we,” “us,” and “our” exclusively denote IT-Magic Sp. z o.o., a Polish and European Union company. We act as the data controller, meaning we decide which personal data to collect, for how long, and for what purposes, unless this document states otherwise.
- This policy applies the moment you use our Services, based on the reasonable expectation that your personal data will be processed. If you do not agree, you must either stop using our Services or formally object to the data processing.
- We promise not to collect your data secretly. We only ask for information strictly necessary for the task. For example, our “Contact Us” form only needs your name and email to reply to you – no need to reveal your full identity.
- For questions about this policy or your data rights, please email us at [email protected].
Policy Scope and Expectations
This document explains how we handle your personal data and cookie identifiers when you interact with our Services, as defined in our Terms of Use.
It outlines our responsibilities when we act as the data controller, covering:
- The specific types of information collected, the legal justification (grounds), and the reason (purpose) for collection.
- Who we share your data with (third parties).
- How long we keep your information (retention period).
- What rights you have over your data?
- The steps we take to protect your personal information.
- How and when we might change this policy.
- Our primary contact details.
Information Collected: Why and How
Data You Voluntarily Share
What We Collect: When you use our Services, like submitting the “Contact Us” form, we may collect information such as your name, email, phone number, project budget, and project description.
How We Use It: We collect this data because you reasonably expect us to use it to fulfill your request. “Contact Us” data is processed to provide support and answer inquiries.
Legal Justification: Processing is mainly based on fulfilling or moving toward a contract (providing Services) or your explicit consent. We may also process data based on our legitimate interests (effective service delivery, fostering job relationships), provided these do not override your rights. You always have the right to object to processing based on legitimate interest.
Automated Data (Cookies and Site Usage)
What We Collect: We gather data on your interactions with our Website using analytical technologies (like cookies) to understand your preferences and engagement.
How We Use It: This data is used to improve your Website experience, ensure proper functioning, and tailor relevant service information.
Legal Justification: This processing requires your explicit consent for cookie collection.
Legal and Other Processing
We also process personal data when legally required (e.g., authority requests) and to comply with legal obligations. Other grounds include protecting your or another person’s vital interests, carrying out public interest tasks, or our legitimate interests to investigate misconduct or protect ourselves/partners from liability. If processing purposes change, we will notify you and seek consent where required.
We do not sell your data, nor do we use solely automated decision-making that significantly affects you.
Data Sharing Practices
Internal Access and International Transfers
Your personal data may be accessed by our employees or contractors under strict security measures and service agreements. These personnel may be located in the EU or countries such as the US, Ukraine, and Poland. For data transfers outside the EU to countries without equivalent protection, we use safeguards like Standard Contractual Clauses approved by the European Commission to ensure your data remains protected.
External Services and Third Parties
We use third-party services (e.g., cloud storage, analytics). Generally, we share only non-personal, anonymous, or aggregated data with analytical providers. A full list of these services is available upon request at [email protected].
We ensure that all service providers comply with data protection regulations (like GDPR) through certified services, data protection agreements, and technical security measures. We only use your data for the purposes defined here. We may also disclose data to comply with legal requirements (e.g., official investigation requests).
Data Retention and Your Control
We only keep your data for the period necessary to deliver our Services. This duration is assessed individually, considering the data’s nature, the purpose of collection, and any legal requirements. Your data is never held longer than required for its intended purpose. We may anonymize data (remove all identifiable information) for internal statistical use; once anonymized, it is no longer personal data.
Your Data Rights
You have the right to:
- Confirmation and Access: Ask if we hold your data and request a copy.
- Rectification: Request corrections or updates to inaccurate data.
- Erasure or Restriction: Ask for your data to be deleted or its use restricted.
- Object and Withdraw Consent: Object to our processing and withdraw any consent you have given.
We aim to respond to verified requests quickly, but complex requests may take up to 60 days, and we will keep you informed. Contact us to exercise these rights. If you are dissatisfied with our handling, you can file a complaint with your local EU Data Protection Authority.
Data Security
We employ robust physical and electronic controls to safeguard your privacy. Should a data breach occur that poses significant risk to your rights, we will inform you and the relevant authorities immediately and take steps to minimize harm.
Policy Updates
This policy is subject to change. The “Last modified” date at the top will reflect any revisions, and a “Key changes” summary will be provided. Your continued use of our Services after an update means you accept the new policy. We will use appropriate methods (pop-ups, summaries) to notify you of significant changes.
We want you to feel confident exploring our Website, knowing your privacy is our priority.
Contact
For any questions about this Privacy Policy, please reach out to us.
IT-Magic Sp. z o.o., registered under the law of Poland and the European Union
Contact email: [email protected]
Poland
Zlota St. 75A lok. 7,
Warsaw 00-819